65 Youth Retreat Planning Ideas, Page 3
ESSENTIAL INFORMATION
50. Over communicate with parents. You will be caring for other people's children, so keep them informed and put everything in print for their reference.
51. Hold an informative meeting for parents. Parents want to be in the know. Open the floor up to questions, so they can feel confident in your trip.
52. Distribute medical release forms early to parents. It's essential to know if any medication has to be administered to students while away.
53. Distribute a suggested packing list for what to bring and what not to bring on the trip.
54. On the packing list, include a dress code, so everyone is clear about what is appropriate to wear.
55. Limit technology devices. Texting and checking into social media accounts takes away from the purpose of getting away.
Genius Tip: Collect necessary data within a sign up at the time of registration. SignUpGenius' custom reporting will help you keep all of your information in the same place!
AT THE RETREAT
56. Let students know what is expected of them. Set clear rules at the beginning.
57. Give the students a brief tour to establish where the restrooms and fire exits are located and which areas are off limits.
58. Designate an adult leader to videotape portions of the retreat. Edit it and set it to music for a keepsake and promotional piece for next time.
Genius Tip: Remember to say "THANK YOU" to those who made the retreat possible - from attendees and parents to sponsors and donors!
Sample Sign Ups
Sara Kendall Sara Kendall is a freelance writer and mom of two daughters.
Recent Resource Articles
Just a note to say how much I love SignUpGenius. I'm coaching a team from Team-in-Training that is fundraising and training to ride 100 miles around Lake Tahoe to benefit The Leukemia & Lymphoma Society. We have weekly training rides that need volunteer support and a need to get RSVP's from the cyclists so I know who will show up at team rides. Using SignUpGenius, I have ride support volunteers for almost all our rides through early May. This has been like pulling teeth in the past. It was so simple to set up and send out and easy for the volunteers to sign up.
Art Saffran